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Microsoft Word Trouble

AmaranthAmaranth Registered User
edited September 2008 in Help / Advice Forum
At my job I have to transfer reports on asbestos from paper to a Word document. It also involves copying and pasting up to 2-3 JPEGs into the word file and saving it.

This in itself isn't a problem, but when I do try and insert even one picture (on its own, roughly sized 50 KB) and then save the Word document, it jumps up from about 600 KB in size to 6 MB.

Is there any way to overcome this problem? The sudden inflation in size is baffling me.

Amaranth on

Posts

  • SzechuanosaurusSzechuanosaurus Registered User, ClubPA regular
    edited September 2008
    I've just tried this out with a picture in a blank word document. Picture size is 92Kb, document with picture embedded is 112Kb, which seems reasonable.

    That was a RGB 72dpi PNG screen grab that I inserted. Trying it with the same image but saved as a Jpeg (along with colour management profiles just because they can add additional bloat to file sizes) I end up with a 216Kb Jpeg but when embedded in the word document the saved doc file only comes in at 118Kb.

    I've also tried it with a print quality Jpeg (300dpi, still RGB as Word doesn't appear to accept CMYK files) that weighs 1,000Kb by itself and creates a 998Kb word document when embedded.

    So in conclusion, I don't know what the heck you're doing wrong.

    That's not very helpful, but there it is.

    What program are you using to process/create the Jpegs and which version of Word are you using (and on which platform)?

    Szechuanosaurus on
  • RUNN1NGMANRUNN1NGMAN Registered User regular
    edited September 2008
    Are you converting to PDF in the process of saving? That might be a factor.

    RUNN1NGMAN on
  • AmaranthAmaranth Registered User
    edited September 2008
    Some more information would probably be helpful I can imagine.

    The entire process is basically

    I scan the image, it comes onto my screen on PaperPort, I save it as a JPEG, open up word 97-2003, use insert picture -> from file, save it and boom, the document goes from 600 KB to 6 MB. It's pretty unreal.

    Also I'm using windows XP.

    Amaranth on
  • WillethWilleth Registered User regular
    edited September 2008
    You might be scanning at some unholy resolution, making your image huge and therefore your document. Open your image in a viewer and see how big it is.

    Willeth on
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  • AmaranthAmaranth Registered User
    edited September 2008
    I neglected to mention something actually -

    When I scan them with PaperPort they do indeed get scanned in at some ungodly dimensions (winding up at a few MB) so I tend to Prnt Screen and paste it into Paint, trim down to what I need then save as a JPEG and insert that.

    Amaranth on
  • SzechuanosaurusSzechuanosaurus Registered User, ClubPA regular
    edited September 2008
    Might be that Paint does something stupid with Jpegs.

    Do you have access to Photoshop? Or anything other than paint?

    Szechuanosaurus on
  • AmaranthAmaranth Registered User
    edited September 2008
    Unfortunately not, though I can try and speak to the IT department and see about getting set up with Photoshop.
    I work for a city council and am a contract (3 months) worker though so I doubt it.

    Amaranth on
  • FallingmanFallingman Registered User regular
    edited September 2008
    I do a great deal of MS Word work for creating manuals. I use loads of screen-shots.

    When you "Save As" - in the tools dropdown menu - there's a "Compress Images" option.

    Try that. I used it very successfully with a friends PPT presentation recently.

    Fallingman on
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  • AmaranthAmaranth Registered User
    edited September 2008
    Fallingman wrote: »
    I do a great deal of MS Word work for creating manuals. I use loads of screen-shots.

    When you "Save As" - in the tools dropdown menu - there's a "Compress Images" option.

    Try that. I used it very successfully with a friends PPT presentation recently.

    Gave it a shot as it sounded very viable but, blast it all, the file is still 6.43 MB. :|

    Amaranth on
  • rchourchou Registered User regular
    edited September 2008
    I also got a problem with MS Office:

    Recently my external hard drive died, which had MS Office on it. How do I now uninstall it so I can reinstall it unto another hard drive?

    rchou on
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