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Pre-PAX South Forumers Dinner - TICKET SALES CLOSED

DolarrahDolarrah New JerseyRegistered User regular
edited January 2015 in PAX South
2015 PRE-PAX SOUTH FORUMERS DINNER (Not Affiliated with PAX)

Thursday, January 22, 2015 from 5:30 PM to 7:00 PM (Dinner will end promptly when Pub Crawl Begins)

Ticket Sales End on January 5th, there will be NO ONSITE tickets available.

Ticket Link
http://eventbrite.com/e/2015-pre-pax-south-forumers-dinner-not-affiliated-with-pax-tickets-13206981437

A Sit Down Dinner and Social event for people to meet up with other Attendees. There maybe some surprises too :)

Schilo’s Delicatessen, a San Antonio institution

http://schilos.com

$ 25.00 Price per Person includes the following Menu, All Tax and All Gratuities at 20%.

BEVERAGES (At least 1 Refill Included per person) - Root Beer, Soda, Coffee, Iced Tea, Hot Teas

TWO CHOICES FOR ENTREE

Wiener schnitzel - Breaded and pan fried pork loin with Home Fries

Vegetarian - Croissant filled with cucumber, cream cheese, sprouts, lettuce & tomato, with fruit cup

DESSERT - Miss Irma’s Apple Streusel with Ice Cream

CASH BAR FOR - Beer & Wine

Dolarrah on
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    chellerschellers New HampshireRegistered User regular
    OH! Sit down sounds nice, buffets creep me out (so many people all up in my food). Earlier would be better (GoT-crawl). $25 sounds fair looking at their menu/prices. most entres are under 15, a non-alky beverage is probably 4, 8.25% sales tax and 20% are just under 25.

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    Ghola DuncanGhola Duncan Registered User regular
    I am all for this. Price sounds reasonable, and the place seems decent.

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    ohkateyohkatey Owner of Bitch Team Alpha Austin, TXRegistered User regular
    I've been to the Iron Cactus here in Austin, but not in San Antonio. They're pretty decent. Not mind-blowing food or anything, but they're still pretty good. I do like their drinks.

    pax primer @ <3
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    DolarrahDolarrah New JerseyRegistered User regular
    The one year Pax East went buffet was a nightmare, the way that some attendees attacked the food, I thought someone was going to die. I was 15 minutes late because the organizer said don't rush and all the food was gone. The brought out a second round, I was sitting 15 feet from the line and all I got was the last 3 chicken fingers. As fun as some of the people are, etiquette at a buffet was beyond most.

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    PineappleChuckPineappleChuck Registered User regular
    I know I want to do this and the crawl. I was disappointed that I wasn't going to be able to do the dinner and crawl at the first East (my first and only PAX) due to time constraints, but the wife and I will be there Thursday and I am excited to meet y'all.

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    collinccollinc Registered User regular
    I loved the PAX Prime dinner I went to a few years back. I'd definitely be interested in the PAX South dinner.

    Free cake. Inquire within.
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    ChewyChavezIIIChewyChavezIII Registered User new member
    Hey guys. I dont ever really post, but I am going to PAX South. It would be cool to be able to meet up with some people before the pub crawl. I dont know if this kind of thing is reserved for the frequent forum posters. If not I would love to join.

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    MASeffectMASeffect Registered User regular
    Hey guys. I dont ever really post, but I am going to PAX South. It would be cool to be able to meet up with some people before the pub crawl. I dont know if this kind of thing is reserved for the frequent forum posters. If not I would love to join.

    In my 4 year PAX Experience- ALL ARE WELCOME! We really just get to know each other, eat some food, play some games, and gear up to drink ourselves silly! Me +3 are planning on attending!

    lloyehipr7341342326762.png
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    DevierueDevierue Registered User regular
    Another vote for pre-crawl hours!

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    CyberFeyCyberFey Registered User regular
    Pre-crawl please!

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    jcphnejcphne Registered User regular
    Yeah I would be willing to go on whatever the majority votes upon and just like the others. This is my first time going to a PAX event and I am excited to meet some of the people here.

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    DolarrahDolarrah New JerseyRegistered User regular
    Hi all,

    So far no luck finalizing anything in the usual $ 25.00 price range. All the contracts I am being sent ask me to guarantee that there will be some obscene amount of money spent at the bar with my personal credit card. The Iron cactus price for a sit down would be almost 35 a person and limited to 40 people.... YUCK. Anyone familiar with the are have any other ideas ?

    Thanks

    PS Anyone who attends PAX can go to dinner, you don't ever have to have posted to the site. If you know about it, and you buy a ticket, you are welcome.

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    WickershamWickersham Registered User regular
    Try Mi Tierra or Luke.

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    chellerschellers New HampshireRegistered User regular
    I looked up some places for wedding receptions under $30/pp ( http://www.opentable.com/info/banquets.aspx?m=19#state{MetroAreadID:19|PriceList:2} ) They are both about .5mi NW from the convention center.

    Acenar: Mexican food, 5 different rooms seating 50 to 500 -- http://acenar.com/mexican/?page_id=4

    Lukes: New Orleans food, 3 different rooms seating 150 each -- http://lukesanantonio.com/menu

    Lukes looks semi fancy. My personal vote is for Acenar, it looks fun. If you need help calling around, let me know. I used to work in a call center, so I'm used to harassing strangers for information.

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    WickershamWickersham Registered User regular
    Acenar is nice. Luke looks upscale, but it's pretty casual. It's a beer and oysters kind of place.

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    QuackersQuackers College Student and Code Monkey Orlando FloridaRegistered User regular
    just a guess, much like the one at prime, this dinner when finished its planning will be 21+ won't it

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    DolarrahDolarrah New JerseyRegistered User regular
    If its anything like the one at East, you don't want to bring kids.... but I am trying to make it family friendly

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    DolarrahDolarrah New JerseyRegistered User regular
    Targeting ACENAR. That sounds good. Want to keep it local fare, family friendly (for the dinner), and not fancy.

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    DolarrahDolarrah New JerseyRegistered User regular
    ACENAR's menu for group dinners starts at 35 not including tax or tip or drinks (average is around 43.00)... OUCH. Funny how Boston is easily doable at a reasonable price, but even restaurants like Iron Cactus are almost doubling the price per person for a groups. Guess that's what happens. I will continue to look, but let me ask, what are people's price points if 25 is undoable?

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    chellerschellers New HampshireRegistered User regular
    I would say $35ish. How about we just rent a big conference room at the hotel and order a bunch of 8ft grinders, some bags of Lay's, and cases of soda? No idea what the price tag on that is but the food should be cheapish.

    Five minutes later - www.schilos.com is a deli .5mi away that hosts private parties (nothing bout capacity, though). They make their own root beer and have blackberry cobbler :o

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    DolarrahDolarrah New JerseyRegistered User regular
    ROOT is not the beer of choice :) I found a nice place that will reserve the room for $ 5.00 a person (40 person minimum) deposit and we can order the off the menu as we wish so everyone gets what they want and there is no "Buffet" to run out of food. If we get 100, they will let us have the Riverwalk Patio exclusively, otherwise we get a Private Dining Room. Details will follow when it is firmed up. Its about 1 mile from the Convention center and about 1/2 mile from most hotels.

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    WickershamWickersham Registered User regular
    Schilo's has plenty of real beer too, but that's neither here not there.

    I'm all agog. What's the new place you're talking to?

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    s3prototypes3prototype Houston, TXRegistered User regular
    edited September 2014
    Has anyone booked at the Hilton? My podcast buddy hosted game night in the bar lobby for PAX east and I'm willing to bring the fwun for south. I could get the ball rolling with the hilton

    s3prototype on
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    LordFizzlebeefLordFizzlebeef Registered User regular
    I'd be interested in a pre-pax dinner, but I haven't booked plane tickets yet, it would basically depend on whenever I landed.

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    DolarrahDolarrah New JerseyRegistered User regular
    http://www.mitierracafe.com is the place I am looking at.

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    WickershamWickersham Registered User regular
    Mi Tierra is awesome.

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    PineappleChuckPineappleChuck Registered User regular
    That looks amazing...

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    DolarrahDolarrah New JerseyRegistered User regular
    edited September 2014
    Special Mexican Dinner

    Cheese Enchilada, Pork Tamale, Crispy Beef Taco Served with Spanish Rice, Refried Beans Guacamole & Chile con Queso also includes appetizer, soft drinks, and dessert (Mexican Flan).

    Base ticket 40.00 include tax and gratuity and ticketing fees (waiting on final price) - VIP Ticket $ 50.00

    How does this sound?

    http://www.eventbrite.com/e/pax-south-2015-pre-pax-dinner-tickets-13206981437?aff=eorg

    Ticket Sales will go live once everything is confirmed with restaurant.

    Dolarrah on
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    orthancstoneorthancstone TexasRegistered User regular
    Grab some pastries to go after the meal.

    PAX South 2018 - Jan 12-14!
    Pins!
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    DolarrahDolarrah New JerseyRegistered User regular
    After the meal is the Pub Crawl :)

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    zerzhulzerzhul Registered User, Moderator mod
    I wish you luck, but I think at that price point it's not great, as just a meal. Also since this is your first forum event that costs money, a breakdown of costs with your quotes would go a long way towards increasing credibility. You should probably also make sure you got permission before using the pax south logo (maybe you did already).

    Some questions:
    What is a VIP ticket for in this context? I see VIP events as a nebulous phrase on the eventbrite, but that should be a bit more well defined.

    The most recent prime pre pax dinner got < 100 people, iirc. You have 250 as your planned number for the venue? What happens if you get less than 250? Also it was under $30, custom catered, in Seattle. The price point here really does seem oddly high (although I haven't done any research to back that up, maybe SA is just high for group events, even though everything else seems cheaper than other big cities).

    If this is a charity event, you need to say so, and have a plan for that, that's more than just "we'll pass along any donations we get". If it's not a charity event, why mention Child's Play at all? Why would donations need to go through you, and therefore, eventbrite? Just link to the Child's Play donation page, no need or reason to have some separate "donation for Child's Play" category on eventbrite, it muddies the waters. Not everything needs to be a charity event, there are plenty of opportunities to donate to Child's Play.

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    DolarrahDolarrah New JerseyRegistered User regular
    edited September 2014
    For Zerzhul and the rest.

    The meal itself is 28.75 + tax and gratuity which preliminary estimates come to about 37.50 a person for the sit down dinner (Buffet in Boston was Unmitigated Disaster, and I dont want to repeat that. I never did Seattle so don't know how they work it there. Then the fee for Event Bright is about 3.50 a ticket which I built into the cost, so technically its 41 a person but I thought a weird number like that was bad so I rounded down to 40. The restaurant has 2 rooms available for us. The first is the Patio which can only seat 50, the second is the main dining room which is for overflow above 50. Unless we book 150 people (not likely) we can not guarantee exclusive use of the main dining room which hold 200 people maximum. The number of available tickets is thus 250. I don't expect we will sell that many, but don't want to limit it to the point where people who want to be there will be left out.

    The 50.00 VIP is basically so people who feel like paying a little extra can be guaranteed a seat on the Patio in the main group. As I don't want to deal with refunds to individual (read as to lazy too deal with) people if final price at restaurant is lower due to quantity of sales, I was going to throw all extra money to Child's Play. As I was making that point in my draft, I thought I would give people an opportunity to add more to any "Leftover" funds going to Child Play, so I added the optional donation, but on second look, Your right the optional donation for CP is probably unnecessary clutter, and I think I will remove that.

    As far a price point, YES it is obscene. I have contacted about 15 restaurants and 10 hotels and the sticker shock to me was overwhelming. One example is Iron Cactus who despite having 16.99 menu items wanted 35.00 a person not including App, Any Drinks or Dessert , tax or gratuity and would not book the reservation unless I guaranteed on a credit card that $2500 would be spent at the bar on top of the food costs. Also the 35.00 did not include a 500 SETUP fee either. Most other places would only do a buffet style (which is a drop dead deal breaker to me) for around 30-40 a person (not including tax or gratuity) after Boston (yeah I am harping on Boston because 25.00 a person for 2 people who only got to split 3 chicken fingers between then was wrong in oh so many ways). I am certainly open to alternatives which is why I am making everything public, and anyone wishing to see the accounting is more then welcome to question and review anything about this event. I have found a couple of places off the beaten path that could do it for around 30 a person and include everything, but all of those require transportation to get to, which most people will not have. The downside of San Antonio is the Public Transportation system is a complete mess if you go more then a mile from downtown, so the $ 30 a person place would be a $ 10.00 cab ride.

    As far as the PAX logo, I was told as long as I was not making a profit and made it clear the event was FAN based, I could include it. If there is an issue with it, I can remove it with out issue.

    Tickets have not, and will not go on sale until everyone is ok with everything, which is the purpose of this posting in the first place. Nothing is final, the Eventbrite Page is just a place holder. Everyone's input is welcome. The goal is to have a nice meal with old forum friends and new PAX friends and unwind after a long trip so we are ready to attack the booths the next morning. I see myself as the facilitator only, and answerable to each and every forum member who wishes to attend. I will not be insulted or offended if someone does not like something, or questions something. So feel free to suggest or contact other place on your own and let me know if anyone finds a better location.

    Hope that clarifies everything for everyone.

    Schilos for the record, never returned my call on pricing and fees. If people are interested in this place, I can certainly push a little harder in that direction. I am not a big Mexican food fan to begin with so a European Brat House would work for me :)

    Dolarrah (AKA CHRIS)

    Dolarrah on
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    zerzhulzerzhul Registered User, Moderator mod
    Thanks for the extra info :)

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    DolarrahDolarrah New JerseyRegistered User regular
    edited September 2014
    Just FYI. This is what I just received from Mi Tierra. Works out to 37.22 + cost of ticket sales fee

    2akz10ng3spc.jpg




    Dolarrah on
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    DolarrahDolarrah New JerseyRegistered User regular
    Hi again all - No responses or thoughts over the weekend? Please let me know what you think

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    WickershamWickersham Registered User regular
    It does strike me as a little expensive for a meal, but I consider it an investment in an experience.

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    chellerschellers New HampshireRegistered User regular
    I was stretching at $25. I'm too cheap for a $40 dinner - and that sounds like a lot for Mexican. I'm a maybe leaning towards unlikely.

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    WickershamWickersham Registered User regular
    I was just posting a reply on another thread about barbecue, and I had an idea. We have a lot of people coming in from Austin; what if we reserved a space in one of the parks and had an Austinite bring us a bunch of meat from Franklin's Barbecue, widely considered the best in the country? If you put in an order ahead of time you skip the line, and they sell whole briskets, pork butts, and racks of ribs, as well as other meats by the pound. Looking at their menu, if everybody got half a pound of brisket and half a pound of ribs (which is being generous) it would be $13.50 a head. You'd have to throw in your sides and whatever the park fee is, and a small gratuity for whoever brings the meat would be appropriate, but it seems to me that $20 a person is not out of the question.

    Now this is just a wild-ass idea I came up with on my lunch break, so I'm sure it's full of holes. I know it isn't vegan-friendly, it would require a certain amount of coordination and the weather would be a factor, but maybe those are things we can iron out? I just wanted to put it out there because folks didn't seem too happy with existing options, but this would be a legit Texas experience.

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    orthancstoneorthancstone TexasRegistered User regular
    edited September 2014
    Franklin's Barbecue, widely considered the best in the countryworld

    orthancstone on
    PAX South 2018 - Jan 12-14!
    Pins!
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    LerlertHerbLerlertHerb MerdwerstRegistered User regular
    Wickersham wrote: »
    I was just posting a reply on another thread about barbecue, and I had an idea. We have a lot of people coming in from Austin; what if we reserved a space in one of the parks and had an Austinite bring us a bunch of meat from Franklin's Barbecue, widely considered the best in the country?

    I thought the exact same thing last night. Not that particular place, but a park and bringing food in. The park reservation rates for San Antonio are actually really reasonable.

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