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PAX East 2019 BYOC Megathread (Group Seating Edition)

AsmerAsmer [E] East/West PC Sec ManagerSan Francisco, CARegistered User regular
edited March 2019 in PAX East
Hello all!

I'm Asmer, I've been running BYOC Check-In/Security at East for the last few years, and I imagine most of you folks who are returning BYOC attendees hopefully have some idea who I am.

First off, if you still need BYOC badges, we still have a few left for sale!


We're running a behind, as always due to some last minute alterations and me getting sick, but we’re usually a bit behind so I’m sure only a few people were worried. The deal is pretty much the same as last year and every PAX before. Check out the details below and send me your group’s desired seating ASAP! As always if you can’t get a request in before the deadline my Enforcers and I will do what we can, but there are no promises that we won’t have to split your group up, so I highly advise that if you have a group to send in a request.

I also want to point out that we will again have the PC Mod showcase, which sits right inside the main BYOC entrance, so if you have an awesome rig that you think will make people crowd around and snap pictures, shoot me an email (paxasmer at gmail dot com) with some pics (OF YOUR RIG), and we will see about getting you one of these prime spots.

Group Seating Details:

Group Seating Requirements:
  • Your party is considered a group if you have SIX or more people.
  • Groups must pre-register seating assignments prior to PAX, or else seats will be based on first come, first served availability.
  • Requests are taken on a first come, first served basis.
  • Passes for ALL 4 days of PAX! (recommended to maximize fun, but not a hard requirement)
  • If you have multiple BYOC badges, those count as seats (group members) so if you have 6 BYOC passes in your "group" (regardless the number of physical bodies) you qualify for group seating.

To request group seating, use the seating chart below to choose your seats and email pax_pc at paxsite dot com and cc paxasmer at gmail dot com

Please include the following information when requesting:
  • Group Name
  • Number of People
  • Handles for Each Person
  • Desired Location
  • (Optional) Second Choice Location


Group Preregistration:

Once you have sent that in, you may then move on to getting ready for group preregistration.

At the last few Easts we’ve been doing prereg, and if you came last year as a group you probably remember this being an option. Basically you send all your info in beforehand so you don’t have to fill out forms on an ipad, or slowly spell your last name 10 times while holding your computer.

Now, as always, this process will be completely optional, and not every person in your group will be required to do it, but I highly recommend it. We’ll be setting up an “express lane” for members of groups that have taken advantage of this process. You’ll be able to pretty much flash an ID, show us your BYOC badge, get your labels printed, and move on to your seats.

What do you need to take advantage of this sweet express lane? I just need you to talk with the members of your group and have everyone pick their seats in advance (within the area you've already reserved when you sent in the email above!) so you don’t have to figure it out when you get to PAX.

Once you all pick your seats, you’ll need to send me the information for as many group members as you can. (Note: The contact info will only be used to contact you in the case of a security issue, like someone messing with your stuff or your computer going crazy and eating all the bandwidth, and we don’t keep it or give it to anyone, including Reed or Penny Arcade)

The easiest way is to *make a copy* of this handy Google sheet, fill it in, and send it back to me, Note that the sheet changed a little this year, make sure you use the new format!

Send that off to me for as many members of your group that you can manage, and I’ll confirm that they are set for prereg.


While there's no hard deadline to this, if you wait till the last minute the odds are not great that we'll be able to get it all set up for you (and I’ll be onsite and probably out relaxing/sleeping the night before), so try and get this done ASAP!

And, feel free to shoot me any questions (paxasmer at gmail dot com) if you have them.

[E] Asmer, PC Security Manager (East/West)

Asmer on


  • AsmerAsmer [E] East/West PC Sec Manager San Francisco, CARegistered User regular
    Updated with link to buy badges!

    [E] Asmer, PC Security Manager (East/West)

    What about chairs? Can we bring, like, foldable camping chairs?

  • Smiley_MassacreSmiley_Massacre Registered User regular
    So we will only have 3 of us (myself and 2 of my friends), and I know we don't qualify for group seating. How does it work when we get there? Do they assign us seats when we check in or is it a free-for-all? Hopefully we will be able to sit next to each other, just wanted to know the process.

  • TheYimTheYim Registered User regular
    Get there early as to not take any chances. You should have no problem though. They are good!

  • havok978havok978 Baltimore, MdRegistered User regular
    edited March 2019
    So we will only have 3 of us (myself and 2 of my friends), and I know we don't qualify for group seating. How does it work when we get there? Do they assign us seats when we check in or is it a free-for-all? Hopefully we will be able to sit next to each other, just wanted to know the process.

    The enforcers will give you a choice in my experience, and if its more than one person they'll try to keep everyone together as best they can. I wouldn't get there super late though just to have a better chance of having seats together. Some people are accommodating too. I've switched seats in the past to keep groups together.

    havok978 on
  • MagnusCarterMagnusCarter Registered User regular
    I'm alone and always happy to move around for groups as well. I only have a laptop so moving it is never really a problem.

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