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PAX West BYOC 2021 Megathread

Spader89Spader89 Registered User regular
edited August 2021 in PAX West
Hello friends!

You're stuck with me this year for group registration, but, fear not, Darc will be manning the helm at the show.

First things first, BYOC tickets are available here. (thanks @japerry for digging that up so I didn't have to! :D)

Second things second, group registration is open starting...nowish and will remain open until Monday 8/30.

Group Seating Requirements:
  • Your party is considered a group if you have THREE or more people - yes we're dropping it to 3 this year, as capacity is lower and we want to ensure as many people as possible are able to sit together, if desired (pairs, have no fear, we rarely, if ever, have any trouble finding 2 seats together during check-in).
  • Groups must pre-register seating assignments prior to PAX, or else seats will be based on first come, first served availability.
  • Requests are taken on a first come, first served basis.
  • Passes for ALL 4 days of PAX! (recommended to maximize fun, but not a hard requirement)
  • If you have multiple BYOC badges, those count as seats (group members) so if you have 3 BYOC passes in your "group" (regardless the number of physical bodies) you qualify for group seating.

To request group seating, use the seating chart below to choose your seats and email pax_pc@paxsite.com
Include the following information when requesting:
Group Name
Number of People (include handles too)
Desired Location (include a backup location, too, as we can't promise we'll be able to keep the chart up-to-the-minute updated)

Seating chart:
Please note the seating chart is not final and subject to change. This is actually always the case but even more so this year due to this pandemic we're all living through, and the impact it's having on the show. If the seating chart does change and we have sufficient notice, we will give all groups the opportunity to re-pick their seating. If we don't have sufficient notice, we will choose new seats for your group, doing our best to mimic what you chose in the old seating chart.

Third things third, the seating chart above is most definitely not to scale. For those of you who have attended in the past, we will be in the same space as past years, but as I indicated above, we will have reduced capacity. We will be using 8 foot tables instead of the usual 6 foot tables, while still maintaining 2 attendees per table. This is to encourage physical distancing. Additionally, face masks covering your nose and mouth will be required at all times in BYOC, and food will be prohibited.

Fourth things fourth, I'm currently not planning on doing the equipment pre-registration that we've done in the past (this is different from the group registration detailed above!), selfishly because I'm almost certainly going to be very busy in the week leading up to PAX and don't want you to go through the trouble of providing me all your data and then me not have time to do anything with it.

Fifth things fifth, if you'd like to sit in the casemod showcase area just send your handle to pax_pc@paxsite.com and which seat you want. Only real requirement is that your case is...not stock. Should be modded. As you'd (hopefully) expect.

Spader89 on

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    japerryjaperry Registered User regular
    My pleasure! A few questions, you said this space is similar to previous pages, but doesnt have the pushout that 2019 had for rows M-R.. is that intentional? And is there still a rear exit?

    For reference:

    https://docs.google.com/spreadsheets/d/e/2PACX-1vRR-CWZosqqG8_zDyEWJCKv4s7dtJgBvQ1M5tx7S1TXxkXwXUF315kfQSoPHw3COYhT1wjvyRvuAtjv/pubhtml?gid=1181174693&single=true

    Also is there going to be the security crazy of 2019 and still an 8am opening?

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    Spader89Spader89 Registered User regular
    Yes, the lack of a pushout is intentional. There will be no vendors sharing the space with us this year, so that entire hallway will be open to roaming attendees (and potentially the line from PC Freeplay), so we wanted to ensure some extra separation from the passers-by. We're also considering moving the BYOC Help Desk into that space.

    On the rear exit, it will depend somewhat on our own internal staffing numbers, as it does require a human to just sit there and ensure no one's sneaking in, so that will likely be a decision we make live on-site.

    I've not heard any details on the wider convention security yet, but if I do I'll update you.

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    DarcDarc Registered User regular
    japerry wrote: »
    Also is there going to be the security crazy of 2019 and still an 8am opening?

    I can't comment on 'security crazy', however the early Friday hours for BYOC are 9am, not 8am.

    There are 10 kinds of people; Those who read Binary, and Those who don't.

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    AGlassOfMilkAGlassOfMilk Registered User regular
    Spader89 wrote: »
    Seating chart:

    Push the Whopper Button?!?! Nice RLM reference.

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    WipEouTWipEouT Registered User new member
    Hey y'all! I've attended PAX West before several times, but this is my first time doing BYOC and I'm unfamiliar with the process of BYOC. I have a few questions:

    1. When's the earliest we would be allowed to bring in our stuff to begin setup?

    2. I saw that the PC area mentioned wired connection, would PAX provide the cables or would we have to bring our own?

    3. Are there any etiquettes or prohibition regarding BYOC attendees from contacting each other while inside the BYOC area?

    Thanks in advance.

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    japerryjaperry Registered User regular
    edited August 2021
    WipEouT wrote: »
    Hey y'all! I've attended PAX West before several times, but this is my first time doing BYOC and I'm unfamiliar with the process of BYOC. I have a few questions:

    1. When's the earliest we would be allowed to bring in our stuff to begin setup?
    See above, 9am friday.
    2. I saw that the PC area mentioned wired connection, would PAX provide the cables or would we have to bring our own?
    You are responsible for everything connecting your computer to the ports, including power cables and at least 25ft ethernet cable.
    3. Are there any etiquettes or prohibition regarding BYOC attendees from contacting each other while inside the BYOC area?
    Not in the past, but I presume most of us in groups are probably sticking to our own groups in person and avoiding physical contact with others. Virtually thats a whole other matter ;)

    japerry on
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    Spader89Spader89 Registered User regular
    Also worth noting, there will be a Discord server specifically for BYOC to assist with virtual groupfinding, meme sharing, and other such tomfoolery. You also should have received an email with the subject "PAX West 2021 BYOC Information" which will have many more details. If you didn't receive it, hit us up at pax_pc@paxsite.com and we'll be sure to forward it along.

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    japerryjaperry Registered User regular
    So reading the Email, for BYOC -- The food policy is beyond idiotic, its frankly unsafe. Here we have dedicated 6 foot tables, and we're expected to goto the 4th floor (only open until 6pm) to eat with other people.

    Who made this decision and how can we elevate this to the right authorities to change it? BYOC attendees should be encouraged to eat at their tables not prohibited! By following guidelines that airlines follow (mask on except when immediately eating), not only will eating at our tables be safer for us, it will reduce the amount of people looking to eat in these common areas, making it safer for them as well.

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    AGlassOfMilkAGlassOfMilk Registered User regular
    Having dedicated eating areas inside is like having a "peeing section" of a swimming pool...completely pointless. People shouldn't be encouraged to eat anywhere inside the building, rather they should be encourage to eat at the freeway park (which is open until 10).

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